eTRAKiT is the City of Folsom’s permit application, fee collection, issuance, and inspection portal.  Starting in March of 2022, the City replaced the standard permit application with electronic applications based on the permit type and subtype. 

How eTRAKiT Works

eTRAKiT allows the building permit process to be fully automated and electronic.  Permit applications are completed online and sent to City Staff to review and approve.  Fees are collected via online payment then the permit card and associated documents are issued electronically.  Applicants and staff are notified at every step along the process via email.  Minor Permits are reviewed only in eTRAKiT while Major Permits are reviewed in ProjectDox due to the complexity and multiple divisions requiring review and approval.

Checking the Status of a Permit in eTRAKiT

The status of the permit can be checked at any time by logging in to eTRAKiT and visiting the Dashboard or searching for the permit number.  Once logged in, click on “My Dashboard” on the left side to view any permits that have been applied for with that account or click on “Search for a Permit” to search for a permit number.    

The Permit Info tab will show the status of the permit.  The statuses are noted below:

SUBMITTED: The permit application has been successfully submitted to the City and is awaiting staff assignment for review.

IN REVIEW: The permit application and associated documents are assigned to City Staff for review.  To see which staff member is assigned to the project, click on the tab Reviews located under the Permit tab.

INCOMPLETE: The submittal is missing information required for completeness of the application or approval of a Minor Permit.  Click on the Reviews tab and click on More Info to see what additional information is required.    

INITIAL FEES DUE: The application is complete and approved and plan check fees are due.  On the Permit Tab, click on Fees to view the fees required to be paid prior to the ProjectDox portal being opened and an invitation email is received.

PROJECTDOX: The permit is considered Major and is in the plan review system, ProjectDox.  Please log in to ProjectDox to check the status and complete any tasks for plan approval.

PAID: Plan check fees or issuance fees have been paid in full.  City staff is confirming the payment was successful and will update the status once confirmed.

APPROVED: The permit is approved and final issuance fees are due.  Please log in to eTRAKiT and pay the issuance fees.

ISSUED: The permit has been issued.  The Building Permit Card is available in eTRAKiT and plans are available in ProjectDox (or eTRAKiT if it is a minor permit).  Download all documents and have them printed full-sized on site prior to scheduling the first inspection.

FINALED: The final inspection was scheduled and passed; therefore, the permit is completed and ready for occupancy.

HOLD: The permit is on HOLD and the applicant has been notified why the permit is on HOLD.  Please contact the Building Counter at epc@folsom.ca.us with any questions.

OUTSTANDING ITEMS: The permit application is awaiting additional items in ProjectDox or waiting to be issued with a linked permit.  This is typical for grading, encroachment, and tree permits as they are issued concurrently with building permits such as swimming pool permits, new custom homes, or additions.

If there are any questions or need assistance, please contact the Building Counter at 916-461-6201 or epc@folsom.ca.us.

ProjectDox allows applicants to submit plans, drawings, and supporting documents to the city for review. This eliminates the need to provide printed copies of plans. Instead, applicants can submit plans without leaving their home or office. In addition, the program streamlines the plan review cycle, reduces costs associated with obtaining building permits and development entitlements, and supports Folsom’s sustainability efforts.

How ProjectDox Works

ProjectDox automates the plan review process: 

• When an applicant applies for a building, engineering, or land use permit requiring plans and other documents, ProjectDox uses the applicant’s email to send a link that invites them to upload their digital plans into a project file.
• Community Development Department staff then have access to the plans.

Required changes are noted on the files and then communicated to the applicant. The applicant then makes the noted revisions to the original files, and then resubmits revised files back to the city using ProjectDox. This review cycle continues until all code and regulatory requirements are satisfied and the applicant receives a notification that the plan review is complete. Once payment has been received, the approved plans and permits will be available for download.

For more information, visit the City of Folsom ePermit Center.

Checking the Status in ProjectDox

The status of the plan review can be checked at any time by logging in to ProjectDox.  The Building Division also has estimated plan review timelines to help track submittals. 

To check the status of a permit in plan review, please log in to ProjectDox and click on All in the upper right hand side of the home screen.  The statuses are noted below:

UPLOAD: Plans and documents need to be uploaded and submitted for review.  Click on Tasks in the upper left to see the Upload and Submit Task to upload plans and documents.

PRESCREEN: Plans and documents are submitted and a completeness check by the Coordinator is being conducted.  This includes a check that the plans meet the City Standards for electronic submittals.  To learn more about the City Standards, please visit the ePermit Center.

PRESCREEN CORRECTIONS: Plans and documents do not meet the City Standards to be submitted for plan review.  Click on Tasks in the upper left to the Prescreen Corrections Task noting why the submittal was deemed incomplete.

IN REVIEW: The permit is currently in review with City Staff.  See our estimated plan review timelines based on permit type for standard days for review.  Note, these are estimated timelines that may vary based on staff workload.

RESUBMIT: Plans and documents are not adequate for Code Compliance.  Click on Tasks in the upper left to see the Respond and Resubmit Task with the corrections.

PAYMENT VERIFICATION: The permit has been approved by the City Plan Reviewers and has been moved to processing.  Processing includes calculating fees, payment of issuance fees and submittal of any additional documents required prior to issuance.  To see if the Coordinator is waiting for any additional information from the applicant, click on Tasks on the left and look for the Outstanding Items Task.

PRE-APPROVED: All payments have been provided and the permit is being processed by the Coordinator.  The approved plans and documents will soon be available.

REVIEWED: The permit has been issued and the approved plans and documents are available for download.  Click on the Down Arrow next to the Approved status to download the files. To schedule inspections, please visit our Inspections Page.

Some projects require approval from agencies not within the Community Development Department.  When an approval is required, the applicant will be notified by the plan review comments.  Please see the links below to the agencies to obtain their approval. 

Projects may require completed forms or approval from other agencies.  All documents must be uploaded to the Documents Folder or dropped off at the Building Permit Counter permit issuance. Questions about other agencies should be directed to epc@folsom.ca.us. 

Folsom Cordova Unified School District (FCUSD) Fees

All new construction and additions require to report the additional square footage to the local school district for assessment of development impact fees.  Please use form CD-B103 located on the Building Resources page.  The applicant must complete the top portion of the form and provide it the City of Folsom Building Division staff for permit issuance. Once the plans are approved, Building Division staff will complete the second portion of the form and email (or print for pick up) to the applicant who must take it to the school district to determine what fees are due. To learn more about the Development Impact Fees and the process, please visit the FCUSD website. The form will need to be completed by the applicant, building division, and school district prior to permit issuance.

Sacramento Metropolitan Air Quality Management District (SMAQMD)

Any commercial project where a minimum 160 square feet of surface area is being removed, a completed Asbestos Removal or Demolition Form is required by SMAQMD. The form and additional information can be located on the SMAQMD website. The form must be completed by the applicant, approved by SMAQMD, and uploaded to ProjectDox prior to building permit issuance.

Sacramento County Environmental Management (County Health)

Many commercial projects may require review and approval by the County Health Department.  Some examples of projects requiring approval by County Health include commercial swimming pools, restaurants or establishments with commercial kitchens, or any establishment with food storage or food retail. Please visit their website to review types of projects requiring submittal to County Health.  If your project requires approval, please provide a copy of the receipt noting the address and scope of work from the Health Department.  The receipt will be required to be uploaded to ProjectDox or dropped off at the Building Counter prior to building permit issuance.

Commercial pool permits and food service/sales require Approval by County Health prior to Building permit approval.  Please visit the County Health website to determine the submittal requirements.  The County Health approval letter must be uploaded to ProjectDox prior to permit issuance.

Regional Sanitation

All commercial alterations (including tenant improvements), additions, and new construction are required to be submitted to Regional Sanitation for review and approval. Please visit the Regional Sanitation website for additional information regarding the submittal and plan check process.  Once the project is reviewed and approved by Regional Sanitation, upload the receipt of payment or receipt stating no fees are due to the documents folder or drop it off at the Building Permit Counter. The receipt will need to be provided prior to building permit issuance.

Upon payment, the city will issue a building permit and construction can begin. The flow chart below shows the CDD's plan review process.  The City of Folsom also provides estimated review timelines based on the project size. The timelines are estimates and based on workload.  View the City of Folsom Estimated Project Review Timelines. 

City of Folsom Construction and Debris Recycling

Many construction projects may require review and approval of a Waste Management Plan (WMP) Application prior to permit issuance.  The City of Folsom Recycling Division is incorporated into the plan review process in ProjectDox.  When drawings are submitted, a Waste Management Plan Application is required to be completed and submitted as well for review. 

Two options are available for debris removal, selecting a permitted waste hauling company (option 1) or self-hauling (option 2).  To select a permitted waste hauling company, please see the approved haulers in the application and provide sign off from the hauling company.  If self-hauling, receipts from the disposal site are required to be submitted to the Solid Waste Department and some additional fees may be required to be paid prior to issuance of the building permit. 

To see if your project requires a Waste Management Plan, please visit the Solid Waste Website and click on the drop-down for Construction and Demolition Debris Recycling.